Participants

Rules & Regulations

REGULATIONS FOR THE IMPOSSIBLE RACE™ Road Bike 2018
(115 kms road racing)

ORGANISATION

The Impossible Race™ is organized by UphillEMG™, a division of Brand Aid® Pvt. Ltd.

EVENTS

The essence of The Impossible Race™ is to offer a difficult road bike race with distance of 115 kilometres. The race will take place deep on the daunting landscapes of the Polo forest roads, situated in North Gujarat's Vijaynagar district, which is approximately 160 kilometres from Ahmedabad (and 120 kilometers from Udaipur in Rajasthan). The road will mostly be closed to traffic and athletes must follow directions and instructions of all race officials and public authorities. Failure to do so may result in immediate disqualification.

Please note:
The 115 kms race begins at 10:00 A.M. 115 kilometers has a cut-off time of 5.5 hours for men and 6.5 hours for women.

CONDITIONS OF PARTICIPATION

Each athlete must be individually responsible for repair and maintenance of their own bicycle.

To participate, it is essential to:

  • Register online for the race.
  • Bring a bicycle that complies with the spirit and principle of cycling as a sport.
  • Show up for the race healthy and fit. In order to do this, you should consult with your doctor prior to the event and ask about any warning signs during training such as chest pain/discomfort, shortness of breath, light-headedness or blacking out.
  • Be totally aware of the difficult length, strong cut-off times and the specifics of the event and to be perfectly prepared for it. Your race plan should be consistent with your health, fitness level, and preparation. Remember: a safe and satisfying experience requires preparation.
  • Practice and prepare for road cycling. Race day should not be your first exposure to road cycling.
  • Make certain your bicycle is safe and working properly. Be prepared to know how to handle any possible mechanical malfunction during the race.
  • Thoroughly review the race's website and all pre-race communications so you are knowledgeable on the timetable for race day arrival and other preparations.
  • Utilize all checklists and information from the event to mentally prepare for the competition.

ENROLMENT ANDACCEPTANCE OF THE REGULATIONS AND ETHICS OF THE RACE

A specific medical certificate is necessary to validate your registration. It must stipulate that the participant is physically fit to participate in such a road biking race. It is obligatory to bring this medical certificate to the race and present it when collecting your bib number at the race site.

Taking part in The Impossible Race™ involves accepting without reservation the current rules & regulations and the ethics of the race. Athletes are expected to heed directions and instructions of all race officials and public authorities. Failure to do so may result in disqualification. Enrolment is exclusively from the Internet and through secured payment by card.

Once the race has started, it is not possible to change from one race to another. If you do not finish the race you are registered for, you will simply be considered as a DNF.

CUT-OFF TIMES

Cut-off time for 115 kms. is 5.5 hours for men and 6.5 hours for women. Our cut-offs are hard and it is then understood that only serious road cyclist should attend the race. However, these times may be adjusted, as deemed necessary by event staff, to account for unforeseen circumstances such as inclement weather, poor course conditions, etc. Cut-off times are established for the purpose of rider safety, and will therefore be strictly enforced. Athletes still on the bike course after their respective cut-off will receive a (Did Not Finish) and will not be permitted to continue in the event.

A "Cut-Off" time will be established for reaching each aid station/checkpoint after your designated start. Any participant not reaching an aid station/checkpoint before the established cut-off time will not be allowed to continue past that point. If you want to go and lie on the ground outside the designated aid station boundary, it's up to you, but be advised that your chances of reaching (and hence leaving) any subsequent aid stations before their cutoff times are almost nil.

If you "check out" and then come back into the aid station after the cut-off time, you will be considered to have abandoned your attempt at the race. We do not like splitting hairs so finely, but wish to prevent problems from occurring. These rules are being made clear to all, so that our aid station personnel (who also get tired and confused after hours and hours on the job) can concentrate on helping cyclists, and not on sharpening their debating skills. If you miss the cutoff time, your chances of finishing are low; please try to be mature enough to recognize this. For those aid stations without cutoff times, you are responsible to get to and depart the next aid station within its cutoff. Do not debate cutoff times with the aid station personnel. Even if you badger one of them into letting you go on, the Technical Team still has the authority to deny listing you as a finisher. In addition, we may bar from future races anyone who disobeys rules and threatens their safety or the safety of the The Impossible Race™ personnel.

The sole responsibility of knowing and following the prescribed cycling course rests with each athlete. No adjustments in times or results shall be made for athletes who fail to follow the proper course for any reason whatsoever.

BIKE POLICY

Participants must start and complete the entire course on the same bicycle frame. All other components and equipments may be repaired or replaced during the event.

Following a UCI regulation and for safety reasons, the bicycle used must not be less than 6.8 kgs. Lighter carbon bikes are considered dangerous because they can brake immediately in a crash.

Time Trial bikes, mountain bikes, road bikes, city bikes are allowed. No tandems, recumbents, fairings, or any add-on devices designed exclusively to reduce resistance are allowed. Any new, unusual, or prototype equipment will be subject to a determination of legality by the technical team and/or head referee. Athletes are ultimately responsible for their own bikes. However, race officials may, at their discretion, make final judgment as to the soundness of bikes.

Shoes and shirt must be worn at all times while cycling.

Technicians will also be available for athletes meeting last minute problems. They will be available all day before bike check-in.

HELMET POLICY

Helmets are required during the entire bike race. Athletes are allowed to wear helmets that meet or exceed the CPSC standard or the CEN standard. Alternations to hardshell helmets that affect its integrity are not allowed. The helmet must be fastened before the athlete first mounts the bicycle. The athlete must dismount the bicycle prior to unfastening the chin strap. Many riders' helmets are usually fitted too loosely, making them ineffective. We also recommend a helmet with rear bracing. Any athlete riding without an approved helmet or chinstrap securely fastened may be disqualified. It is the rider's responsibility to select and wear such a helmet that offers sufficient protection against head injury and does not restrict the rider's vision. The Impossible Race™ race management make no warranties or representations regarding the protective adequacy or fitness for competition of any helmets and a rider, by entering The Impossible Race™, agrees not to sue and to hold harmless The Impossible Race™ representatives from any and all claims arising from the use of any particular helmet.

ROAD RULES

The primary route must be followed at all times. No shortcuts or alternate routes are permitted. (The course may be altered by the promoters in the event of inclement weather, or other unforeseeable circumstance. Should this occur, participants will be sufficiently advised.)

The road will mostly be closed to traffic. Athletes must ride single file on the far left side of the road except when passing another athlete. Side-by-side riding is not allowed and will result in a blocking or position violation with serious consequences. Athletes can absolutely not cross the middle line and ride on the opposite side of the road. They are expected to follow directions and instructions of all race officials and public authorities. Failure to do so may result in immediate disqualification.

Participants may walk with their bike, if necessary, but may not make progress on the bike course unaccompanied by their bicycle.

Each participant must stay on the way-marked road, even to rest for a while. Any participant who voluntarily leaves such a path is no longer under the responsibility of the organization.

No athlete shall endanger himself or another participant. Athletes who intentionally present a danger to any athlete or who, in the judgment of the head referee or technical team, appear to present a danger to any athlete may be disqualified. It is the responsibility of an overtaking rider to pass safely. No racer is expected to slow or even stop their race to allow other racers to pass. However, no rider shall intentionally impede the progress of another either. A rider should make his/her presence known when overtaking a slower rider (i.e. "On your right. Please!") and await return gesture or verbal communication from the rider being overtaken that it is safe to pass.

Please treat other athletes, all volunteers, and all race management people with courtesy and consideration. Not doing so is unsportsmanlike conduct and may result in disqualification.

DRAFTING

Drafting on another event participant is allowed. Drafting on a non-participant cyclist, or on a motorized vehicle is forbidden and dangerous and will result in disqualification from the event.

CHECK-IN

Bike inspection is a mandatory start and will be provided at Bike check-in before the race. Athletes are ultimately responsible for their own bikes. Race officials may at their own discretion make final judgment as to the soundness of the bike. Prior to bike check-in, please be sure your bar end plugs are in place and you have no loose spokes, brakes, headsets or stripped cables. Adjust the hubs and position handle bars correctly. See that cables and tires are in good condition and sewups are glued on rims properly. Securely fasten any other equipment you may carry with you. You are responsible for the safe condition of your bike. Remember, you are ultimately responsible for the performance of your bike during the race. Know the inflation limit of your tires. A limited number of pumps are available on race morning. You should bring your own pump.

RACE NUMBERS

Every participant will be provided with 3 race numbers.

Every number is individually handed to each participant on him/her producing:

  • A valid photo identity
  • Your race pack with all your obligatory equipment. This will be checked by our race marshals.

The race numbers must be worn:

  1. on the back of the body. Folding or cutting race number or intentional alteration of any kind is strictly prohibited. It must, therefore, always be positioned over any clothing and cannot for any reason be fixed on the front of the torso. Race belts may be worn.
  2. on the right side of the helmet
  3. attached to the seat post of your bike. All must be permanently and fully visible throughout the entire race.

For photographic and marketing purposes, the name and logo of the sponsors must neither be modified, nor hidden.

The race numbers are the pass necessary to get to the refreshment posts, medical, rest areas, showers, areas for depositing or recuperating spare bags, etc. The race numbers should never be withdrawn until the race is finished.

SUPPORT POLICY

The race is fully supported and no outside support is allowed. Participants may help other participants with mechanical support, navigational assistance or by any other means. Ample aid and food stations will be provided. Friends, family members, coaches, or supporters of any type may not bike, drive, or run alongside cyclist, may not pass food or other items to cyclist and should be warned to stay completely clear of them all to avoid their disqualification. It is incumbent upon each athlete to immediately reject any attempt to assist, follow, or escort. Each cyclist must be individually responsible for repair and maintenance of their own bike. Assistance by anyone other than race personnel and other participant will be grounds for immediate disqualification. Each cyclist should be prepared to handle any possible mechanical malfunction.

Athletes must be individually responsible for repair and maintenance of their own bike. Technical support vans roam the course throughout the day to assist with emergency repairs whenever possible but are limited in number (replacement tubes, tires, chains, etc...). Assistance by anyone other than The Impossible Race™ bike technical support will be grounds for disqualification. Each cyclist should be prepared to handle any possible mechanical malfunction. The Impossible Race™ Bike Technical Support does not include the normal changing of flat tires.

Competitors may also exchange food and drink or tires, pumps and any other bicycling tools among themselves with extensive precautions, especially while riding. Riders are permitted to start with feeding bottles or such refreshments as they wish to carry, but glass containers are strictly prohibited. Ample food and beverages at stations will be provided.

Participants may, in the case of an emergency, mechanical failure or other unforeseeable problem, be assisted by motorized transport. By accepting such motorized transport, you will be automatically disqualified from the event.

AID STATION

There will be aid stations regularly located along the entire route.

Those aid stations will be designed so that moving riders can easily grab their food and drinks. Call out your requirement clearly and in advance. It is imperative that you don't toss bike bottles, cups or anything on the roadside along the course. Each aid station will have 2 trash drop zones: one a few meters before the aid station and one a few meters after it. Trash must be tossed toward the bottle drop zone at the entrance and/or exit of each aid station. A strong penalty and possibly a disqualification will be assessed for discarding any litter/trash outside the designated drop zone.

LITTERING

Do not throw anything outside of official aid stations. Deliberate littering will result in immediate eviction from the race.

MEDICAL SUPPORT

During the event, one should stop at the first sign of a medical problem such as chest pain/discomfort, breathing difficulties, light-headedness or unusually high heart rate and seek immediate medical attention. At every aid station, there will be rest areas and medical personnel to assist in any medical problem. These posts are in radio or telephone contact with the race control room. Additionally, there will be radios to contact ambulances and medical assistance. If you have a problem, please go to an aid station for further assistance. A participant calling on a doctor or a rescuer submits himself or herself to their authority and undertakes to accept their decisions.

An infirmary will also be open 24/24 in race campsite for the duration of the event and a medical control team is present during the entire course of the event at the campsite. The first-aid personnel and official doctors are authorized especially:

  • To deem any competitor unfit to continue the event and put them out of the race (by invalidating the race bib).
  • To evacuate participants whom they judge in danger, by any means at their disposal.
  • To hospitalize at their convenience any participants whose state of health requires serious medical help.

Expenses incurred, resulting from emergency assistance or evacuation, are payable by the person rescued who is also responsible for all costs relating to their return from the area from where they were rescued. The only resort is then for the participant to constitute and present a dossier to his personal insurance within the deadline given. Consequently, we strongly recommend that all competitors have their own accident insurances that will cover any eventual costs of search and rescue.

You must always attend to a fellow athlete who has a medical problem. Learn CPR and be prepared to use those skills when needed. Ask your family and other supporters to do the same.

WASTE MANAGEMENT

The minute you enter the base-camp, you must obey this simple rule: all trash must be put in a trash can. There will be plenty of such cans placed around the campsite. It's an easy rule to follow so just do it. During the race, the same rule applies and any participant seen littering in the outdoors and along the route will be stopped and disqualified immediately.

EQUIPMENT

In order to participate in our events, a set of obligatory equipment is required. For all additional questions concerning obligatory equipment consult the FAQs or the blog.

  115 km
Bike: Must be adequate for the purposes of road bike event, in good condition and free of defects. OBLIGATORY
Helmet with chinstrap. Chinstrap must be securely fastened whenever you are on your bike on race day. OBLIGATORY
Tool Kit: Must contain one spare tubes, a multi-tool, a bike pump or a CO cartridge cycle tyre-inflation system. Tyre levers are optionals. OBLIGATORY
Mobile phone with fully charged battery (keep it switched off as much as you can when you run to preserve the batteries) + the security numbers of the organization added to the repertoire + local police / emergency number.
Water bottle or any other hydration system, except glass. Camelbak alike hydration systems are allowed.
OBLIGATORY
Water bottle or any other hydration system, except glass. Camelbak alike hydration systems are allowed.  OBLIGATORY
Base Torso Layer – we recommend a technical t-shirt made of quick-drying fabric. Avoid cotton fabrics. OBLIGATORY
Identity papers copy (Passport, Pan Card, etc...) OBLIGATORY
Food reserve (bars, gels, dry fruits, snacks…anything you like). OBLIGATORY
The sum of Rs. 1000 in order to cover the unexpected... OBLIGATORY
Full or half fingered bicycling gloves RECOMMENDED
Padded cycle shorts for added comfort RECOMMENDED
Additional thermal mid-layer top– we recommend a long sleeved top made from a warm quick-drying fabric. Avoid cotton fabrics. RECOMMENDED

DNF (Did Not Finish) RULES

Except for injury, participants must only abandon the race at a control post. They must alert the head of post regarding their intention to abandon the race, who will in turn invalidate their race-bib.

Repatriation will be decided on by the post leader. Transports are available from certain aid stations only. Participants who abandon at another rescue or refreshment post but whose state of health does not necessitate being evacuated must wait for the closure of the post to be evacuated or arrange for their own way back to camp (asking a local for a free ride on his two-wheeler is one option. You can choose to leave your bike or take it along with you).

In case of abandonment before a control point, it is imperative to return to the previous control point and inform the post leader of one's abandonment. If, during this return, the participant meets the end of race sweepers, it is they who will invalidate the race bib. The participant is then no longer under the organization's control.

NO-SHOW

Disqualification from the official ranking will be the immediate and irrevocable if a participant thereof was to decide not to show up for the race. In cases of hardship, where participants have an acceptable reason to show up for the start more than 10 minutes late, it is strictly at the discretion of the technical team whether the participant may still proceed with the start and remain in the official ranking.

FINISHER

Only participants who have concluded his race according to all rules and regulations will be considered official finisher of The Impossible Race™. Anyone or who - for whatever reason - is unable to conclude a stage, will not be allowed to start the next stage and will not be deemed a 'finisher' of The Impossible Race™.

WAY MARKERS

There will be way markers to guide you on the route.

UNAUTHORIZED EQUIPMENT

Sorry, absolutely no commuication devices, MP3 players or any other audio devices. This is a safety measures and the reason being to keep racer's awareness of other racers and of their surroundings (cars, pedestrian, cattle, wildlife, etc...).

MODIFICATION TO THE COURSE OR TO THE TIME BARRIERS

The organization reserves the right to modify at any moment the route and the positioning of the rescue and refreshment posts, without warning. In case of unfavorable weather conditions, the race may be postponed or in the worst case scenario, cancelled depending on the gravity of the situation.

In the case of poor meteorological conditions, and for reasons of safety, the organization reserves the right to stop the event underway or to modify the time barriers.

PENALTY - DISQUALIFICATION

Ignorance of the rules is never an admissible defense. Final interpretation of the rules is up to the technical team. He has control over all competitors, scorers, and officials and his decision on any rule, any situations not specifically covered by these rules, is final. Race officials present on the course, and those in charge of different control and refreshment posts are authorized to uphold regulations and to immediately impose a penalty for breach based on the following chart:

BREACH OF RULES PENALTY (*) - DISQUALIFICATION
No show of email confirmation at registration office upon arriving.   Immediate disqualification
No official race numbers displayed on racer, helmet and bike. No competitor shall cut, fold, mutilate, apply stickers to or alter them in any way. Numbers are not transferable. Immediate disqualification
No helmet. All competitors must wear a properly secured helmet at all times during competition as well as when pre-riding or warming up on the course.  Immediate disqualification
No chinstrap on Helmet. Chinstrap must be securely fastened whenever you are on your bike on race day. Immediate disqualification
Taking shortcut on course. Unless the competitor re-enters the course at point of exit. Trying to gain advantage and save time this way is very unethical. It is dangerous and bring the sport of road biking racing into disrepute. Immediate disqualification
Lacking obligatory equipment at any time during the race. Immediate disqualification
Not wearing proper riding attire during the race: a shirt, shorts, and fully-enclosed shoes.  Penalty 1 hour (during which the participant adjusts his bicycling attire in the correct manner). If competitor is not able to adjust his attire: immediate disqualification.
Receiving help from anyone else other than the race marshals / management. Immediate disqualification and possible ban for life from all Uphill EMG races
Trashing and Littering: Do not throw anything outside of official aid stations. Keep our roads beautiful.  Immediate disqualification and ban for life from all Uphill EMG races. You may be asked to assist our sweepers in thrash collection.
Cheating, bad sportsmanship, throwing bikes, temper tantrums, uproarious behavior, or any type of rudeness or making a scene. Not only will you be disqualified immediately, you may have a probable ban for life on all Uphill EMG races
Not helping someone in difficulty: If somebody is hurt on course and you find them, it is your responsibility to find a course marshal and let them know! No race is more important than the safety of your fellow racer.  Penalty 2 hour
Race numbers not visible. Penalty ¼ hour (during which the participant adjusts his race number in the correct manner)
Recognized dangerous attitude (blocking, overtaking too closely from another ride, crossing the middle road line and riding on the other side of the road…) Penalty 1 hour
Refusal to comply with an order from race control, from a race official, from a head of post, from a doctor or from a rescue worker Disqualification
Entering into agreements or forming alliances (monetary or otherwise) to control or alter the results of a race will result in disqualification from that individual event. Disqualification and ban for life from all Uphill EMG races
Ambush marketing: the sale of merchandise or display of products for promotional purposes without the permission of race management is prohibited. This includes but is not limited to banners, tents, and anything not permanently attached to a vehicle that a competitor has driven to an event. Disqualification and ban for life from all UphillEMG races

Any other breach of the rules will be the object of a sanction decided on by the race jury.

COMPLAINTS

All objections must be in writing and lodged with the technical team, with a caution of Rs. 1000 (non-returnable if the objection is not valid), within two hours of the arrival at the finish line of the participant concerned. Technical Team will be made of: A representative of the participants, the president of the company that sets up the race, the technical team, any relevant people chosen for their competences by the organizers (doctor for example). The organizers are authorized to give a ruling in the time compatible within the imperatives of the race on all the objections lodged during the event. The decisions will be without appeal.

MODIFICATIONS TO THE COURSE OR TO THE TIME BARRIERS; CANCELLATION OF THE RACE

The organization reserves the right to modify at any moment the route and the positioning of the rescue and refreshment posts, without warning.

In the case of unfavorable weather conditions, the race may be postponed or in the worst case scenario, cancelled depending on the gravity of the situation. In the case of poor meteorological conditions, and for reasons of safety, the organization reserves the right to stop the event underway or to modify the time barriers.

In case of cancellation of an event, for whatever reason, decided more than 15 days before the date of the start of the race, a partial refund of the registration fees will be made. The amount of this refund will be fixed so as to allow the organization to cover all irredeemable expenses committed, up to the date of the cancellation. In case of a cancellation decided less than 15 days before the departure or in case of interruption of the race, for whatever the reason, no refund of the registration fee will be made.

INSURANCE

Civil responsibility:
The organizer has taken out civil responsibility insurance for the duration of the event. This civil responsibility insurance guarantees the financial consequences of its responsibility, towards officials and the participants.

Individual accident:
We strongly recommend that all competitors have their own accident insurances that will cover any eventual costs of search and rescue. Such insurance can be taken out with any organization of the competitor's choice.

RANKINGS AND PRIZE MONEY

  • 1st PRIZE - A sum of Rs. 51,000/-
  • 2nd PRIZE - A sum of Rs. 31,000/-
  • 3rd PRIZE - A sum of Rs. 21,000/-

CANCELLATION OF AN ENROLMENT/REGISTRATION IN THE CASE OF INJURY

Any cancellation of registration must be made by email only. No cancellations are accepted by telephone or fax. Since we don't have a cancellation guarantee in place we won't be able to reimburse any paid registration unless:

  • A serious accident or injury to the participant or his hospitalization.
  • In the case of an injury sustained after registration and not completely curable before the day of the race, the organization recommends that the injured participant does not put himself/herself in danger unnecessarily and that he/she cancels his/her registration and postpone running the race until the following year.
  • To do this, the participant must make a request to the organization's medical counsel at polomtb@uphillemg.com. This request must be accompanied by a detailed medical file. If the medical counsel agrees, the participant will automatically be registered for the following year for the same race. His/her payment will be kept by the race organization.

INDIVIDUAL SPONSORS

Competitors who are sponsored may only have the sponsor's logos on their clothing or equipment used during the race. All other publicity accessories (flags, tents, banners) are forbidden at all points of the race including at the finish, at the risk of penalties imposed by the jury.

PHOTO COPYRIGHT

Every competitor relinquishes their claim to photographic copyright during the event, and he/she relinquishes any recourse against the organizer and against organizer's approved partners for the use of his/her image. Only the organization can pass on these rights for the image in any media, via an accreditation or an adapted license. The Impossible race™ and Uphill EMG™, the company behind this event hold legal trademarks. Any communication about the event or that company, use of photographs of the event must be made respecting the name of the event, the trademarks and with the official agreement of the organization.

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